Job Description – IEC Member Secretary
Position Title : Member Secretary, Samarth IEC
Position Type : Administrative
Work Location : Samarth Office/Remote (work from home)
Full/Part Time : Need based
Expected Hours : Roughly one month before and one month after scheduled IEC meetings
Job Open Date : 20th August, 2015
Open Until Filled : Yes
Job Start Date : 1st November, 2015
We are a group of epidemiologists, social scientists, psychologists, and biostatisticians who share a common vision in advocating for health research. We have extensive experience, using both qualitative and quantitative research methods in national and international multi-centric health projects. We have worked in the areas of domestic violence, adolescent mental health, community mental health, and care and support programmes for HIV positive persons.
Samarth is excited about growing and nurturing a larger research community. One of our core areas is in building capacity in social science research by offering training programmes and workshops. We have also offer workshops on Monitoring and Evaluation of health related programmes.
Job Description Summary:
The Member Secretary of the Samarth Institutional Ethics Committee (IEC) is responsible for developing and maintaining the IEC meeting documents of record to include agendas, meeting minutes, and correspondences to both investigators and members of the IEC. The Member Secretary will receive all proposals and review to ensure they follow the IEC submission guidelines before forwarding on to the Chair and other members. As a participant in the committee, the Member Secretary will also review all proposals and provide feedback on ethical issues.
- Bachelor's Degree in Health/Social Sciences (or related field), or an equivalent combination of education, training and experience
- Basic knowledge of research methods
- Proficiency with personal computers (i.e. Microsoft Office, Access, Excel, Word; and the Internet)
- Excellent written and verbal communication skills
- Ability to work under strict time constraints and deadlines, and to function within a team-oriented work environment
Completion (or willingness to complete) course on Good Clinical Practices to ensure all workings of the IEC are in line with national and international guidelines.
One-three years of professional administrative experience involving human research projects requiring regulatory compliance. This could include at least six months on an ethics committee/Institutional Ethics Committee.
- Serves as a primary Institutional Ethics Committee (IEC) resource person for full board studies, and continuously provides guidance to provide direction, training, and assistance on human subjects research submission to the IEC, and to ensure adherence to applicable policies and regulations.
- Analyzes IEC submission documents, to include conferring with investigators to ensure their understanding of pre-approval documents required for approval, and as necessary, the need and purpose for additional documentation
- Prepares IEC meeting agendas and meeting logistics for studies requiring full committee review, to include making certain that mandated quorums are met, distributing study reviewer packets to IEC members, securing meeting locations, audio/video equipment, catering, and similar tasks for successful IEC meetings.
- Manages study files for research projects throughout various stages of review and approval, to include ensuring the timeliness and accuracy of the final documents.
- Serves as the facilitator and recording secretary during IEC meetings ensuring that regulatory requirements are met and fully documented, and interacting with the IEC Chair for post-meeting briefings if required.
- Prepares IEC meeting minutes, based upon collaboration with the IEC Chair and other members.
- Prepares and distributes IEC letters to investigators concerning committee decisions and/or stipulations pertaining to proposed research studies; this documentation is the basis of written IEC regulatory compliance, and is subject to audit by regulatory agencies.
- Ensures that the IEC Research Projects Database is current, and that study files are properly filed.
- Maintains the IEC member information to include rosters, CVs, and training. Conducts orientation and training of new IEC members.
- Maintains updated information on regulations, inspections, policies, and procedures and other resources that directly impact IEC activities.
- Performs other work duties as assigned. The omission of duties does not preclude the supervisor from assigning duties that are logically related to the position.
Applicant Documents :
1. Resume/Curriculum Vitae
2. Cover letter
3. Valid GCP/other similar course certificate of completion
4. Letter of recommendation from previous employer
Join Our Mailing List
for updates on upcoming workshops and events